World Bowls



INFORMATION

FOR

TRADE EXHIBITION

STANDS

 

VENUE – Northfield Bowling Complex

 

1.         Staging and Removal of Trade and Exhibition Stands:

               

                Access to the Northfield site will be from MONDAY 19th July 2004 at 10.00 hours onwards. Construction of all stands and exhibitions must be completed by MIDNIGHT on WEDNESDAY 21st  July, 2004, unless agreed with the Event Manager.

 

            Under no circumstances may any stand be dismantled before the official closing hour of 6.30 p.m. on SATURDAY 7th AUGUST 2004 , and any trader/exhibitor who is not prepared to meet this requirement may be refused admission to any subsequent events.

 

2.         Event  passes:

 

            Representatives admission passes will be sent out with confirmation of trade space bookings.

 

3.         Stand Location:

 

            A site plan is enclosed in this pack which itemises:

 

·                     Main site access points for vehicular traffic.

·                     Location of the event office.

 

            A detailed plan of the trade/exhibition area will be enclosed with confirmation of your booking which will shows the exact location of your stand site.

 

4.         Vehicle Parking and Movements:

 

            Access to the site for vehicles, and parking within the site during the event period is not allowed.  Exhibitors are asked to remove their vehicles from the event arena as soon as possible on completion of unloading of materials, and park them in a designated car park.

 

5.         Event opening hours:

 

            The World Bowling Championships has the following opening times during which trade and exhibition stands must be staffed:

 

                        Monday to Friday 10am – 6pm  /  Weekends and Finals 9am – 7pm

 

6.         Re-stocking of stands:

 

            Re-stocking of stands can take place, outwith the opening times of the show and vehicles will be permitted in the event are for this. However, all vehicles must be removed within 1 hour.

 

7.         Sub-Letting of Stand Space:

 

            No exhibitor will be permitted to sub-let the whole or part of the space allocated, and the Event Manager reserves the right to refuse admission to anyone other than the original applicant.

 

8.         Goods Offered for Sale:

 

            Exhibitors will only be permitted to sell such goods as are described on the application form.

 

9.         Restriction of Stand Design:

 

            No exhibitor shall be permitted to arrange a stand or to place a sign in such a manner as to obstruct the light, or inconvenience or disadvantageously affect the display of any other exhibitor.  Signs must not project beyond the space allocated.  The Stewards will be the sole judges of any infringements of this rule and will be authorised to remove immediately the offending sign, or to have the stand re-arranged, all at the expense of the exhibitor.

 

10.       Restriction on distribution of Leaflets etc.:

 

                        No exhibitor will be allowed to distribute pamphlets, leaflets or circulars advertising their goods or services except to persons calling at their stand.  The selling of goods by auction or shouting or conduct of such a nature which may annoy visitors or other exhibitors is not allowed. 

 

11.       Security

 

            24 hour security is available but applicants are advised to provide lockable  storage and to remove items of value or money overnight.

 

12.       Health & Safety

 

            The SBA expect all traders/exhibitors to take all necessary steps to ensure the health and safety of their employees, members of the public, other traders and exhibitors and event staff, while present on the site. 

 

            World Bowls 2004 or the SBA reserve the right to halt immediately any activity, or remove any item, which they consider to be a health and safety risk.  Traders/exhibitors will be expected to comply fully with any health and safety instructions or announcements made during their stay at the event.

 

13.       Damage and Indemnities:

 

            World Bowls 2004 or the SBA will not be responsible for any accidents that may result from equipment of any kind belonging to any exhibitor.  It is a condition of entry that each exhibitor will accept full responsibility for their equipment and any accident caused thereby or thereto howsoever arising.  The trader/exhibitor will indemnify the SBA against any legal proceedings arising from any accident caused by their actions or equipment.

 

            Exhibitors should insure against fire, theft, accidents and other appropriate risks not only as regards their own property, but also against any third party claims.